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Student Volunteer

Become a Student Volunteer

The student volunteer organization is what keeps CHI running smoothly throughout the conference. You must have had student status for at least one semester during the academic year before CHI. We are more than happy to accept undergrad, graduate, and PhD students. We need friendly enthusiastic volunteers to help us out.

The SV lottery will be open on Monday, October 12, 2022, at new.chisv.org and will be closed on Monday, January 16, 2023. Approximately 180 students will be chosen as SVs for this year’s conference. All other students who registered will be assigned a position on the waitlist. To learn how the SV lottery works, please check the Student Volunteers page for more details. To sign up for the lottery, please visit new.chisv.org, select the appropriate conference, and follow the steps to enroll.

We will mainly be accepting IN-PERSON SVs for this year’s conference, however, we may end up needing some limited SVs to complete remote only tasks. SVs can state their preference during enrollment and the registration form can be updated at any time before the lottery is run. We encourage all applicants to update the form once your participation mode is clearer later in the year.

The lottery result will be announced on Monday, January 23, 2023. Once you have a confirmed spot and registration is open you will be required to register, usually in two weeks. You will receive instructions on how to do this with a special code that will waive your registration fee for the conference. You will still be responsible for course/workshop fees.

Important Dates

All times are in Anywhere on Earth (AoE) time zone. When the deadline is day D, the last time to submit is when D ends AoE. Check your local time in AoE.

  • SV lottery registration open: Wednesday, Oct 12, 2022
  • Close lottery: Monday, January 16, 2023
  • Announce results: Monday, January 23, 2023

What Will I Do When I Volunteer?

For CHI2023 SVs, you will agree to a volunteer contract, in which you agree to:

  • In-person SVs: Work at least 20 hours
  • Show up on time to tasks
  • Attend an orientation session
  • Arrive at the conference by Sunday morning at the latest (in person SVs only)

In return we commit to:

  • Waive your registration fee
  • Provide 2 meals a day on site (breakfast and lunch)
  • Free SV t-shirt to be collected on site
  • Our fabulous SV thank-you party on Friday night (April 28, 2023). When you are planning for your travel we highly recommend that you remember to leave on Saturday or Sunday so you can attend the party. There is always food, drinks, dancing, and fun!
  • More SV benefits TBA…

If you need to reach us, please always use the [email protected] address so that the three of us receive it. Reply-to-all on our correspondence so we all stay in the loop and can better help you.

A CHI 2023 note: With the rapid changing situations and CHI 2023 staying hybrid, there may be changes to the way the SV program will operate this year. We, the SV chairs, are monitoring the situation and will keep the community up to date on any changes to the SV program. If you have any comments or concerns, please feel free to email us at [email protected].

Frequently Asked Questions

We get a lot of emails with the same kinds of questions, this is not a made up FAQ.

Q: I know the deadline for the lottery is passed, but I really, really want to be a student volunteer. Can you get me in?
A: You may go to new.chisv.org at any time after the lottery is opened or even after it is run to put your name in the running. If the lottery has already been run your name will simply be added to the end of the waiting list. If you will be attending CHI anyway there is always a chance you may be able to be added to the last minute, you never know.

Q: I want to skip orientation, or work way less than 20 hours, or arrive on Monday, can I still be an SV?
A: No, sorry these are minimum expectations we expect from everyone.
If after you commit extenuating circumstances appear (like volcanos erupting and other strange things) please communicate with us (to [email protected]). All we ask is for you to communicate what your circumstances are as early as you realize a situation has come up.

Q: I didn’t get your emails and/or forgot to register by the deadlines you guys sent us and I lost my spot as an SV, can I get it back?
A: If this is due to you just not reading your emails, not taking care of your responsibilities, not keeping your email up to date in our system, forgetting or similar things then the answer is NO, no you may not. If there are extenuating circumstances, please communicate with us (to [email protected]). All we ask is for you to communicate what your circumstances are as early as you realize a situation has come up. (Yes, we’ll repeat this often).

Q: I was nominated for an SV spot by someone and got in, will I have to do the same kind of work as other SVs?
A: Yes, the obligations are the same.

We are looking forward to meeting all of you!

Ciabhan Connelly, Georgia Institute of Technology, Atlanta, U.S.
Julia Dunbar, University of Washington, Seattle, Washington, U.S.
Maximiliane Windl, LMU Munich, Munich, Germany
Email: [email protected]

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